International Buying Admin & Media Executive
Celebrating over 230 years, WHSmith continues to grow and evolve as a globally recognised brand, now present in over 30 countries. We’re proud to be the familiar name customers trust on their journeys – and just as proud of our diverse community of 11,000+ colleagues who help shape a better business every day through our commitment to our people, our planet and the communities we serve.
Our UK Travel Support Office is based in a vibrant part of central London, just moments from Liverpool Street Station. We’re an ambitious, fast‑paced team that values collaboration, curiosity and fresh thinking. If you enjoy taking ownership, learning quickly and stepping outside your comfort zone, you’ll feel right at home here.
We’re now looking for an International Buying Admin & Media Executive to join our London-based Buying team. This is a fantastic opportunity for someone looking to build a career in buying or retail, while also gaining hands-on experience in supplier marketing, media execution and cross‑functional collaboration across international markets.
What you’ll be doing?
Buying & Product Administration
- Provide day‑to‑day administrative support to the Buying team, ensuring the smooth running of the department
- Support price updates, promotions and product data accuracy
- Manage new line setup, working closely with suppliers to collect all required product information and ensure timely and accurate system setup
- Request and manage product imagery to support launches and range updates
- Support supplier onboarding, including Quality Assessment Questionnaires
- Liaise with suppliers on new product availability
- Assist with creating product copy for online channels
Media & Marketing Execution
- Coordinate and execute marketing and media agreements between buyers and suppliers across international markets
- Manage media bookings and trackers, ensuring product availability is confirmed before activity goes live
- Oversee the end‑to‑end execution of media campaigns, from requesting creative assets to in‑store implementation
- Work closely with internal teams (Buying, Operations, Marketing) and external partners to ensure seamless delivery
- Liaise with Operations to ensure accurate communication of media activity to stores
- Create and manage purchase orders (POs) for all media activity
What we’re looking for
- Strong attention to detail and a well‑organised approach
- A proactive, self‑motivated attitude with the confidence to take initiative
- Excellent written and verbal communication skills
- Ability to build positive working relationships internally and with suppliers
- Enthusiasm for retail and a genuine desire to learn and develop a buying career
What’s in it for you?
We’re a business that genuinely values its people. From day one, you’ll receive hands‑on support, access to training and development, and clear opportunities to grow your career within WHSmith.
Our benefits include:
- Profit‑related bonus
- 24 days holiday plus your birthday off
- Pension scheme
- Holiday trading scheme
- And yes – a 4pm finish every Friday
About us:
Celebrating 230 years, we’re proud to have grown and evolved into a globally recognised brand present in over 30 countries around the world, and we’re proud to be that air of familiarity people love and trust on their journey, both in life and through life. As a diverse group of over 5,000 colleagues, we are all on the same journey to a better business through our commitments to our planet, people and the communities we serve.
For UK and International Travel, our mission is simple – to create value for our stakeholders by providing a platform for global brands responsible for essentials and technology in airports (including our InMotion stores), hospitals, rail stations and other markets. Our office is based in a buzzing part of London close to Liverpool Street Station. We are an ambitious team that thrives on pace, collaboration and innovation, resulting in a real entrepreneurial culture at all levels. It’s perfect for people who are happy to use their initiative and embrace life outside their comfort zone.
At WHSmith, we’re all about creating an inclusive and welcoming workplace where everyone can be themselves and do their best. No matter your background, age, disability, gender, gender expression, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or anything else that makes you, you – you’re welcome here.
We’re also open to flexible working where possible, so if that’s something you need, let’s chat. And if you need any adjustments during the selection process, just let our Talent Acquisition team know – we’re happy to help!
